8 Bookkeeping Tips to Simplify Small Business Financials

Last updated on Jul 08, 2021

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Small business bookkeeping is a critical business duty, but you're not alone if it's not your favourite pastime. It's always pleasant to look at your gains, but what about going through ledger accounts and calculators? Though not as much. If you'd like to get back to the more exciting aspects of your business and crunch the numbers a little faster, we also have some accounting ideas to help you ease the procedure.

Develop A Habit To Keep Track Of Your Finances

Doing your bookkeeping is easiest if you break it down into small parts rather than trying to do it all at once. While a last-minute, panic-fueled bookkeeping cram session just before tax time may be much fun, you can help your future self by taking care of essential bookkeeping duties every week.

Learn the fundamentals of bookkeeping first. Learn the fundamentals of bookkeeping for small company owners with our guide. Then schedule an hour for bookkeeping each week on your calendar. You can complete a checklist of ordinary activities within that hour.

The Following Are Some Examples Of These Tasks:

  • Examine invoices and keep track of payments.
  • Examine and pay bills and expenditures
  • Check the balance of your company checking account.
  • Organize your costs and incoming money into categories.
  • Please keep track of all receipts and papers and file them away.
  • Please make a list of your financial statements and go over them.

It would be best if you were up to date with your current records once you've completed your checklist. A small amount of labor each week will ensure that you have clean books throughout the year. Best of all, when it's part of your small company bookkeeping routine, it doesn't seem like labor.

Keep Your Personal And Business Funds Separate.

Keep your personal and business funds separate. It does not produce more money when your business income is mixed with your personal accounts. It's just a shambles. It takes more time and energy to sort through jumbled accounts. So avoid the hassle and keep things simple by keeping two bank accounts.

One for personal spending and the other for business expenses. It's simple to open a business bank account if you've never done so before.


Select a bank that best meets your company needs. Even if you currently have a connection with one, it never hurts to look into other possibilities. Your objectives may differ but seek a bank account with free or minimum service charges.


After you've decided on a bank, you may quickly and conveniently open a new account. You may set up a debit card for any online payments or purchases using your company bank account. Most significantly, all of your company transactions. Whether done online, with a debit card, or with checks, It will be recorded in the same account, making reconciliation much more accessible.

Of course, separating your accounts does not imply that your company does not pay you. You have the option of taking a regular income from the company. If you're a sole proprietor, use the drawing technique to pay yourself. An owner's draw is a term for these withdrawals. And they're simple to manage and document in your accounting. Whether you pay yourself formally through a salary or a draw.

Must record those transactions, i.e. Helpful Source: what-is-a-pay-stub-a-complete-guide-to-do Bookkeeping is as simple as attaching your company bank account to your accounting software once you've split your accounts. It should be simple to categorize purchases and record payments when you check your single account during your weekly bookkeeping session. There's no need to parse or fine-tooth comb!

Keep A Record Of Everything

Let's get this out of the way right away: the IRS has the authority to audit you for up to six years, Necessitates keeping clean records. It's also vital to keep such records for at least six years, but ultimately, having a solid accounting of debits and credits is what allows you to sleep well at night.

Make it a habit to keep track of everything to guarantee a restful night's sleep. Keep all of your receipts. Notes regarding purchases and costs should be jotted down and filed. Should document every monetary purchase. For all purchases, make your receipts.

Create a filing system for bills, tickets, and records, as well as a naming convention. Perhaps it's time to invest in a receipt scanning app. When you're unsure which costs to keep track of, bear in mind that any transaction, financial, time, or documented commodities should be stored accurately.

During your weekly bookkeeping session, keep track of and classify your papers. Quick, routine audits of your paperwork and financial operations can ensure that you never have a sleepless night. As far as your books are concerned.

Keep An Eye On Your Receivables

Keeping track of your accounts receivable is one of the most exciting aspects of small company bookkeeping. Counting money is always entertaining. Ensure all your bills are paid. Make it a point to keep an eye on your accounts, mainly if your job is completed before the customer pays.

When you're busy, it's easy to become sidetracked and forget to charge prior clients. Follow through on your invoicing activities regularly to simplify your accounts receivable and keep the cash flowing. should include the following in your weekly accounts receivable tasks:

  • Invoices to be sent
  • Getting rid of unpaid bills
  • Payments are recorded and tracked.
  • Keeping track of cash payments to maintain a complete audit trail
  • should be followed up Unpaid Invoices

Keep Track Of All Monetary Transactions

When it comes to DIY bookkeeping, cash may be king, but it requires a bit of additional care. You don't want to misplace your cash, and unlike cheques or online payments, cash doesn't come with any paperwork. That implies you won't have a paper trail unless you make one.

Documenting your cash flow is straightforward if you have a simple system in place. There are two methods for dealing with monetary payments. You'll produce a receipt for each cash payment you receive with the first. Use a receipt book that creates instant duplicate entries so you can quickly generate a receipt for a customer while also keeping track of your transactions.

You can always rely on technology if you don't take a receipt book with you everywhere you go. Using cloud software that connects across numerous devices, such as your phone or laptop, you can keep track of your money. This way, you'll always have access to your cash-tracking document or app. You can keep track of how much is transferred and why using your simplified online system.

When making a cash payment, make sure to get a receipt to help you keep track of your transactions afterwards. During your weekly bookkeeping session, cross-check receipts and cash flow to keep your cash systems accurate and updated.

Review Financial Reports Regularly

You can pull solid financial papers at any time when you're updating your figures every week. You may view your income statement and balance sheet at the touch of a button with simple accounting software. Are you curious about how you're performing this quarter? Is it this year? Today? Find out right away.

When reliable financial statements are so easily accessible, it only ’s possible to examine them regularly to have an idea about how your firm finances. Consider making that one last item on the routine bookkeeping keeps a look list.

Run a critical review after you've entered your transactions and double-checked your paperwork. Share it with your partners or executives who are curious about your earnings, and get ready for work. A weekly income statement is among the few things that may motivate you.

Automate Your Processes

Automation is the best way to make your life easier. Unless you're eager to get your hands on some adding machines and slide rules, you can use one of the many bookkeeping tools and software available. You may avoid most of the straight data entering required for bookkeeping using the correct combination of banking and accounting tools.

Your bookkeeping responsibilities will significantly reduce once you select the correct bookkeeping software for your needs. Instead of inputting every transaction, you will double-check them. Are you looking for the most cost-effective alternatives to automate your accounting? We have some bookkeeping suggestions that may be useful.

Allow Someone Else To Take Care Of It

What's even better than automating your bookkeeping with software? Allowing a professional bookkeeper to take care of it, Your firm deserves your total concentration. Often, the best option is to outsource the activities you don't have time for so you can concentrate on the work that matters most to you.

A professional bookkeeper will not be overwhelmed by the details of DIY bookkeeping, allowing you to concentrate on producing money rather than documenting it.

What can Bookkeeping pro services do for you?

Do you want to work smarter rather than harder? Allow Bookkeeping pro services to take care of your accounting! You'll get an easy-to-use platform and direct access to your in-house small business bookkeeping team when you sign up with Bookkeeping pro services.

A specialized bookkeeper's return on investment may surprise you. In tax season, you'll have peace of mind understanding that your finances are accurate and prepared to deliver to your CPA. Streamline, automate, and outsource your bookkeeping in the end. You'll have more energy and resources to devote to projects that only you can do. Isn't that why you founded your company in the first place?  

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